Present: Donna Bereziak, Fran Bornn, Sean Emmond, Gary Gervais, Michael Lazaruk, Mona
Lemoine, Angela Neufeld, Joanne Ong, Maria Prymak, Tom Robles, Kim Rokala
Lisa Silbert, Sandra Thiessen, Rennie Zegalski
Commencement: 2:20 pm. Tom Robles in the chair.
1. Approval of 1999 AGM agenda , with the addition of the Vice-President’s report and items under other business.
Motion: To accept agenda as presented- Fran Bornn
Seconded: Sandra Thiessen
Motion Carried
2. Presentation of minutes held at last year’s AGM, February 22nd, 1997 .
Motion: to accept minutes of last AGM- Sandra Thiessen
Seconded: Kim Rokala
Motion Carried
3. President’s Report: President Tom Robles submitted an end of term report, with a summary of the year’s events and a focus on the future role of JETAA See written report for more details.
Motion: To accept President’s Report-Donna Bereziak
Seconded: Kim Rokala
Motion Carried
4. Vice-President’s Report: Donna Bereziak formally gave her resignation as Vice- President for personal reasons. She apologized for not being able to be involved as much as she would have liked, due to time constraints, and an unclear definition of what the role entailed. The role of Vice-President has recently been restructured to more clearly define duties and responsibilities.
Motion: To accept Donna’s resignation- Sandra Thiessen
Seconded: Maria Prymak
Motion Carried
Motion: To accept Vice-President’s report- Mona Lemoine
Seconded: Fran Bornn
Motion Carried
5. Treasurer’s Report: Rennie Zegalski submitted an oral report, and requested that the
budget be postponed and discussed under other business. Rennie also discussed the
reorganization of the Association’s budget to reflect the Consulate’s fiscal year. He has changed the budget to a cost-based program, with more attention paid to detailed accounting of money spent. From now on, we will be submitting a yearly budget to the Consulate for reimbursement. Other items: receipt of grant-in-aid from CLAIR Tokyo in the amount of approximately $800; MB/SK JETAA now has a debit card, making it easier to withdraw and deposit funds.
Motion: To accept Treasurer’s Report- Sandra Thiessen
Seconded: Lisa Silbert
Motion Carried
6. Secretary’s Report: Angela Neufeld submitted an end of term written report detailing her responsibilities as Secretary.
Motion: To accept Secretary’s Report- Fran Bornn
Seconded: Sean Emmond
Motion Carried
7. Newsletter Coordinator’s Report: This report is mostly contained in the President’s
report as Tom has been acting only as interim editor. Due to Tom’s purchase of a new
computer this year, recent newsletters have been able to carry colour photos.
Motion: To accept Newsletter Coordinator’s Report- Rennie Zegalski
Seconded: Sandra Thiessen
Motion Carried
8. Communication Coordinator’s Report: Kim Rokala officially resigned from her position as Communication Coordinator. She also submitted a written report detailing the contact that has been made with CKJS announcer Michael Heitmann, and the issues still needing to be dealt with in regards to the MB/SK JETAA pamphlet.
Motion: To accept Kim’s resignation- Sean Emmond
Seconded: Gary Gervais
Motion Carried
Motion: To accept Communication Coordinator’s Report- Lisa Silbert
Seconded: Fran Bornn
Motion Carried
9. Social Coordinators’ Report: Sandra Thiessen and Joanne Ong submitted a written report outlining the activities held throughout the year. Highlights included the Glow Bowl, which attracted a number of international students, and the new JET’s orientation in spring.
Motion: To accept Social Coordinators’ Report- Mike Lazaruk
Seconded: Lisa Silbert
Motion Carried
10. Voting Procedures: Changes were made to the existing copy of the duties and
responsibilities of officers, and the procedure for voting- raising of hands rather than
secret ballot-was decided upon.
Motion: To accept changes and voting procedures-Angela Neufeld
Seconded: Donna Bereziak
Motion Carried
11. Election of Officers:
a. President:
I. Motion: To accept duties of the President as outlined in proposed by-laws -Joanne Ong
Seconded: Gary Gervais
Motion Carried
II. Nominations for position of President: Tom Robles.
Elected by acclamation.
b. Vice-President:
I. Motion: To accept the duties of the Vice-President as outlined in proposed by-laws.- Donna Bereziak
Seconded: Lisa Silbert
Motion Carried
II. Nominations for position of Vice-President: Angela Neufeld Elected by acclamation.
c. Secretary:
I. Motion: To accept the duties of Secretary as outlined in the proposed
by-laws. -Donna Bereziak
Seconded: Joanne Ong
Motion Carried
II. Nomination for position of Secretary: Lisa Silbert. Elected by
acclamation.
d. Newsletter Coordinator:
I. Motion: To accept the duties of Newsletter Coordinator as outlined in the proposed by-laws. -Joanne Ong
Seconded: Sean Emmond
Motion Carried
II. Nomination for position of Newsletter Coordinator: Mona Lemoine.
Elected by acclamation.
e. Orientation Coordinator:
I. Motion: To accept the revised duties of the Orientation Coordinator
outlined in the proposed by-laws. -Joanne Ong
Seconded: Sandra Thiessen
Motion Carried
II. Nominations for Orientation Coordinators: Maria Prymak and Donna
Bereziak. Elected by acclamation.
f. Membership Coordinator:
I. Motion: To accept the revised duties of the Membership Coordinator as
as outlined in the proposed by-laws.- Gary Gervais
Seconded: Joanne Ong
Motion Carried
II. Nomination for the position of Membership Coordinator: Gary Gervais.
Elected by acclamation.
12.Other Business:
a . Proposed By-laws: Mike Lazaruk will be taking a closer look at the proposed by-laws and duties of Officers with the intent of discovering discrepancies and omissions.
b. Membership Database: The Membership list was passed around at the AGM so that members could update their information. All Association members are asked to update their information, especially E-mail addresses.
c. Communications: The question was raised regarding who has access to the post office mailbox. It was decided that the President and Secretary should hold the key. MB/SK JETAA has an E-mail address: mansaskjetaa@hotmail.com Our web site can also be accessed at www.jet.org/manitoba
d. Membership Fees: It is the hope that membership fees will gradually be eradicated in the next few years. Assuming that we continue to receive financial support from the Consulate, it is hoped that, by the year 2000 membership fees will have significantly lowered or been done away with completely. In the meantime, events may be partially subsidized by the Association on behalf of its members.
e. Executive Meetings-Name Change: The concern has been raised that, by calling monthly meetings “Executive Meetings”, members at large feel that they are not allowed to attend. Henceforth, all notices and minutes will refer to such meetings as MB/SK JETAA Meetings.
Motion: That all monthly meetings be henceforth referred to as MB/SK JETAA Meetings.- Sandra Thiessen
Seconded: Mona Lemoine
Motion Carried
f. Orientation Planning Meeting: This meeting will be held on Saturday, May 5th, just prior to the Meet and Greet for new JETs.
g. Future as an Association: A number of issues were raised at the AGM regarding the future of the organization. Due to time constraints, further discussion has been tabled until the next meeting.
h. Budget: Rennie Zegalski presented the budget that he will be proposing to the
Consulate. See next newsletter for the formal budget.
Motion: To accept the 1999-2000 budget as proposed.-Donna Bereziak
Seconded: Sandra Thiessen
Motion Carried
13. Meeting Adjourned
Motion: To formally adjourn meeting- Tom Robles
Seconded: Sandra Thiessen
Motion Carried